Last updated 11 November 2026

Privacy Notice

Who we are

MY Life OS is a business name of Nikido Joseph, St. John's, Antigua and Barbuda ("we", "us"). We are responsible for your personal data in this app. KIDO's Island Pass and KIDO's e-bike rentals are run by the same person through this app.

Contact for anything about your data: nikidojoseph@gmail.com

What we collect

• Account details: name, email address, time zone and preferred units, and your WhatsApp number if you choose to give it.
• Your activity: tasks, agenda items, check-ins, postponements, journey progress, milestones and reports.
• Fitness journey answers (only if you start one): goals, training experience, food preferences, body measurements such as weight, and, if you choose to tell us, injuries, limitations or allergies. This is health-related information, so we treat it with extra care.
• Age group and sex: your age group (16–17 or 18 and over) and, if you start a fitness journey, your sex. We use these only to keep your plan safe: to set a minimum daily calorie level and to switch off features that are not suitable for under-18s. We do not store your date of birth. You can choose "prefer not to say" for sex.
• Food and body weight (only if you log them): meals you mark as done from your plan, food you log outside your plan, the portion sizes and the calories and protein we work out from them, foods you add yourself, and your body weight entries over time. You can hide calorie numbers in your settings.
• Supplements (optional): the names and types of supplements you choose to track, when you plan to take them, and whether you took them. We do not record doses, and medicines, hormones and prescription drugs cannot be logged.
• Sleep and recovery (optional): hours of sleep and how you rate your sleep, soreness, energy and stress, rest days, and short notes you add.
• Workouts: the sets, repetitions and weights you log.
• Study and money planning (only if you use them): subjects, topics, study sessions and practice results; money accounts by name only, categories and transactions you enter. We never ask for account or card numbers.
• Feedback you give on exercises, meals and the app.
• Coach notes: your coach may keep short private notes about your journey, for example that you confirmed you have gym access. You can ask to see them.
• Waitlist: if you join the waitlist, your email address (and name if you give it).
• Technical data: sign-in session cookies needed to keep you logged in, and settings saved in your browser on your own device (larger text, shopping-list ticks and unsaved workout progress).

Food, body weight, supplement, sleep and recovery records are health-related information. We collect them only because you choose to log them, and we treat them with extra care.

We do not sell your data and we do not use advertising trackers.

KIDO's Island Pass and e-bikes

• Pass holders: your name and contact details if we issue you a pass, your departure date, and which partner perks you used and when.
• E-bike bookings: your name, phone or WhatsApp number, email if given, ride dates, number of bikes and riders, pick-up place and time, extras chosen, the price, and your signed rental agreement (your typed name, the number of riders, your confirmation that riders meet the minimum age, the agreement version and the time you signed).
• Partner staff: your name, email, the partner business you work for, and the redemptions you record.

We use this to issue and check passes, take and manage bookings, stop the bike fleet being overbooked, keep a record of the agreement you signed, and keep business records. Partners see only their own perks and the redemptions made at their business; they do not see your contact details.

Coaches (only if you choose to share)

A coach can see your information only after you accept their invite, and only what the invite screen lists: your plan, goal and journey day; the workouts you log; your daily food totals (calories and protein) and food logged outside your plan; your body weight entries; and your sleep and recovery check-ins. A coach cannot see your supplements, your questionnaire health answers (such as injuries or allergies), your email or phone number, or your MY MONEY and MY STUDY. One coach at a time. You can stop sharing at any time under Me → My coach, and the coach loses access straight away. We record that you agreed, the date and the version of the consent.

Coaches in the pilot are individual trainers we invite. Each one agrees to use what you share only to coach you, keep it private, not give medical advice and stop when you end sharing. A coach is responsible for how they use what they see, so only accept an invite from someone you trust. For coaches themselves, we keep your name, your coaching name, the date you agreed to the coach terms and your client links.

Why we use it

• To run your account, daily agenda, reminders and journeys (needed to provide the service you signed up for).
• To build and adjust your fitness program (with your consent, given on the onboarding form).
• To keep your plan safe, for example to stop calorie targets going below a safe minimum and to show a message if your intake stays very low.
• To check in with you during your journey and help you get back into your account. If you gave a WhatsApp number, your coach may message you there (for example a check-in, or a one-time sign-in link if you are locked out). You can remove your number under Me at any time.
• To send account emails when needed, such as password resets.
• To fix problems, keep the app secure and improve it.
• To contact you about launch news if you joined the waitlist. You can opt out at any time.
• To email you news and offers about our apps, only if you ticked the optional box at sign-up (or turned it on under Me). The sender is MY LIFE OS. Unticking it under Me stops these emails, and your access does not depend on it.

Program drafting

To draft a fitness program, we may copy your onboarding answers, with your name and contact details removed, into an external AI service. This only happens if you tick the consent box on the onboarding form. A person reviews and approves every program before you see it. Food, supplement, sleep and recovery logs are never sent to an AI service.

Who else handles your data

We use trusted service providers to run the app. They process data only on our instructions:

• Supabase: database, sign-in and account emails. Servers in the United States (Oregon).
• Netlify: website hosting.
• GitHub: stores encrypted, password-protected database backups for up to 30 days.
• An external AI service: for anonymised program drafting only, with your consent.
• WhatsApp (Meta): only for messages between you and your coach, if you gave your number.

Because these providers are outside Antigua and Barbuda, your data is transferred abroad. We choose providers that protect data with encryption and access controls.

We will disclose data to authorities only where the law requires it.

How we protect it

Data is encrypted in transit. Each account can only see its own records (enforced in the database), apart from what you choose to share with a coach. Backups are encrypted. Only the owner has administrator access. Records are corrected by marking them void rather than rewriting them, so there is a clear history.

How long we keep it

• Journey records, including food, body weight, supplement, sleep and recovery logs: up to 24 months after a journey closes, unless you delete your account sooner. Body weight, supplement and recovery logs kept outside a journey: until you delete your account or ask us to remove them.
• E-bike bookings and signed rental agreements: for as long as the law requires us to keep business and tax records, then deleted.
• Island Pass records: up to 24 months after the pass ends.
• Backups: up to 30 days, then automatically deleted.
• Waitlist email: until launch plus 12 months, or until you ask us to remove it.
• If you delete your account, your personal data is removed. A payment record, if any, is kept without your identity for accounting and tax purposes.

Your rights

Under the Data Protection Act, 2013 of Antigua and Barbuda you can:

• ask what data we hold about you and get a copy;
• ask us to correct it;
• ask us to delete it;
• withdraw consent at any time (this does not affect anything done before you withdrew).

You can download your data (Me → Download my data) and delete your account (Me → Delete account) yourself, or email us. We aim to reply within 30 days.

Who can use the app

You must be 16 or older. If you are 16 or 17, you need permission from a parent or guardian. For 16- and 17-year-olds we do not set calorie cuts or weight-loss targets. Speak to a doctor before starting if you have a medical condition, an injury or take any medicine.

Changes

If we make important changes to this notice, we will tell you in the app before they apply.

Privacy Notice · Terms of Use · Questions: nikidojoseph@gmail.com